Business Privacy Statement

White Hart Carw Gwyn Ltd
Organisation Privacy Notice

This privacy policy sets out how White Hart Multimedia uses and protects any information that White Hart Multimedia collects from you during their business activities.

White Hart Multimedia is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

White Hart Multimedia may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 30th November 2015.

We currently collect and process the following information:
Personal identifiers, contacts and characteristics (for example, name and contact details)

• Moving and photographic images
• Voice recordings
• Other information relevant information to complete the work brief

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
a) your consent.
b) contractual obligation
c) legitimate interest.

We require this information to in the pursuance of our services and production brief for internal record keeping and to enable us to contact you.
We will only use visual data for the specified purpose it was collected unless we gain your permission to use it for any other purpose.
We may use information to contact you by email or telephone.

Your information is securely stored at Upper Glyn Farm Devauden Chepstow Mon and on secure servers located in the EU
We will continue to process your information given until you withdraw consent, or it is determined your consent no longer exists.
We will then dispose your information. Electronic information will be erased from hard drives and servers. Hard drives and any paper information is disposed of by approved contractors.
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
You may choose to restrict the collection or use of your personal information in the following ways:

• Whenever you are asked to fill in a consent form, you will have the option to indicate how any visual data should be used.
• if you have previously agreed to us using your personal information you may change your mind at any time by writing to us, emailing us or using our contact form.

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so. We may use your personal information to send you promotional information.

You may request details of personal information which we hold about you under GDPR no fee will be payable.

If you would like a copy of the information held on you please write to White Hart Carw Gwyn Ltd., Upper Glyn Farm, Devauden, Chepstow, Mon NP16 6PN.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Please contact Chris Brooks
White Hart Carw Gwyn Ltd
Upper Glyn Farm
Devauden Chepstow
Mon NP16 6PN
Tel: 01291 650 761

How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane